VAT Registration Process Overview 🌍

Welcome to hellotax! 🙌

Thank you for choosing hellotax to support your VAT registration process.

Once your subscription has been activated, our onboarding and registration teams will begin preparing your VAT registration application.

Below is an overview of the typical registration process and what you can expect during each stage.

Step 1 — Welcome Call 📞

You may be invited to a Welcome Call with your Account Manager or Registration Assistant.

During this call we will:

• explain the registration process
• review your business activities
• discuss country-specific requirements
• answer any onboarding questions you may have

Step 2 — Document Request 📄

You will receive a document request outlining the information and supporting documents required for your VAT registration.

The exact requirements vary depending on:

• the country
• your business structure
• your ecommerce activity
• whether fiscal representation is required

Step 3 — Collecting Your Documents 📂

We understand that collecting documents can sometimes take time.

Your Registration Assistant will support you throughout the process and may send reminders if additional information is still required.

Step 4 — Uploading or Providing Documents ⬆️

Once your documents are ready, you can either:

• upload them through the online registration portal
  or
• provide them directly to your Registration Assistant

If you need help using the portal, our team will be happy to guide you.

Step 5 — Review of Your Documents 🔍

After submission, our VAT specialists and accountants will review your documents.

If any information is missing or unclear, we will contact you for clarification before preparing your application.

Step 6 — Signing the Registration Documents ✍️

Once your application has been prepared, you will receive the registration forms and any required Letters of Authority (LOAs) for signature.

Depending on the country, signatures may be accepted:

• electronically
• as scanned copies
• or as original physical documents

Your Registration Assistant will advise you of the exact requirements.

Step 7 — Submission to the Tax Authority 🏛️

Once all documents are complete and signed, the VAT registration application will be submitted to the relevant tax authority.

Depending on the country:

• hellotax may submit the application on your behalf
  or
• you may need to send certain original documents yourself

Your Registration Assistant will explain the process for your specific country.

Step 8 — VAT Registration Confirmation ✅

Once the registration has been approved, you will receive confirmation from your Registration Assistant together with your VAT number and any related tax authority information.

Registration Timelines ⏳

VAT registration processing times vary significantly between countries and tax authorities.

Typical registration timeframes may range from:

• 4–6 weeks
  to
• several months

Delays can sometimes occur if:

• additional information is requested
• original documents are required
• tax authorities experience processing backlogs

Your Registration Assistant will keep you informed throughout the process wherever updates are available.

Country-Specific Information 🌐

As every country has different registration rules and procedures, we recommend reviewing the country-specific articles available within the:

Your VAT / OSS Number

folder in the Help Center.