When registering for VAT in the Czech Republic, the Czech Tax Authority may require supporting documentation to verify that your business is genuine, active, and legally established.

This guide explains the documents commonly requested during the Czech VAT registration process and why they may be needed.

1. Company Establishment / Certificate of Incorporation

What it is

The official document confirming your company's legal registration.

Examples may include:

• Company Register Extract
• Certificate of Incorporation
• Trade Register Extract

Why it's needed

The Czech Tax Authority requires proof that your company legally exists and is authorised to conduct business activities.

How to get a new copy

You can usually download an updated company extract from your local Company Register or government business portal.

⚠️ In most cases, documents should be issued within the last 6 months.

2. VAT Certificate

What it is

A certificate confirming your company is already VAT registered in its home country (if applicable).

Why it's needed

This helps demonstrate that your business already operates within the VAT system and is compliant with its domestic tax obligations.

How to get a new copy

Request an updated VAT certificate directly from your local tax authority or online tax portal.

3. Tax Identification Certificate (if applicable)

What it is

A document confirming your company's domestic tax identification number.

Why it's needed

The Czech Tax Authority may require confirmation that your business is properly registered for taxation in its home country.

How to get a new copy

Contact your local tax authority or download the document via your national tax portal.

4. Articles of Association

What it is

The legal document explaining your company structure, ownership, shareholders, and directors.

The terminology may vary depending on the jurisdiction and may also be referred to as:

• Company Constitution
• Incorporation Documents
• Memorandum and Articles of Association

Why it's needed

The Czech Tax Authority may request confirmation regarding who controls and manages the company.

How to get a new copy

You can usually obtain this from:

• Your Company Register
• Formation agent
• Legal representative

5. Company Bank Statement

What it is

A recent company bank statement showing:

• Bank name
• Account holder
• IBAN/SWIFT
• Account activity

Why it's needed

This helps confirm that your business operates an active company bank account.

⚠️ The bank account shown should be held in the company's name or clearly linked to the business entity.

How to get a new copy

Download an official PDF statement from your online banking or request one directly from your bank.

6. Director's ID or Passport

What it is

A valid passport or government-issued ID card for company directors or authorised representatives.

Why it's needed

The Czech Tax Authority may require identity verification for individuals responsible for the company.

How to get a new copy

Ensure the ID or passport is valid and not expired.

📌 If a passport is not available, a national ID card or equivalent government-issued identification may be accepted.

7. Additional Information You MAY Be Asked to Supply

Depending on the business model, the Czech Tax Authority may request additional information to better understand your business activities and supply chain.

Examples may include:

• Proof of Czech business activity
• Ecommerce marketplace information
• Warehouse agreements
• Transport documentation
• Supplier invoices
• Customer invoices
• Import/export documentation
• Proof of stock held within the EU
• Supply chain explanations
• Information regarding the products being sold
• Product descriptions and product categories
• Expected sales activities in the Czech Republic
• Marketplace account information
• A link to your Amazon Seller Central account (where applicable)

Why is this information requested?

For ecommerce and cross-border trading businesses, the Czech Tax Authority may wish to understand:

• How goods are sourced and supplied
• Where stock is stored
• Which marketplaces are being used
• The nature of the products being sold
• Whether a Czech VAT registration obligation exists

Providing complete and accurate information helps the tax authority assess the registration application more efficiently and can help reduce delays.

⚠️ Additional information requests are common for ecommerce businesses and cross-border trade structures.

✅ Quick Checklist

📌 Documents should normally be issued within the last 6 months.

📌 Documents must be clear and fully readable.

📌 PDF scans are preferred over photographs.

📌 Additional documentation relating to ecommerce activities, marketplace accounts, or products sold may be requested.

📌 If translations are required, hellotax will inform you.

📌 Providing complete and accurate documentation promptly helps reduce delays during the VAT registration process.

🤝 Need Help?

If you are unsure which documents are required for your Czech VAT registration, please contact your hellotax Registration Assistant.

Our team will be happy to explain the requirements applicable to your specific registration and guide you through the document collection process.