When registering for VAT in the Czech Republic, the Czech tax authorities require documentation proving that your business is legitimate, active, and legally established.

This article explains the documents commonly required during the Czech VAT registration process and why they are needed.

1. Company Establishment / Certificate of Incorporation

What it is:

The official document confirming your company’s legal registration.

Examples may include:

• Company Register extract
• Certificate of Incorporation
• Trade Register extract.

Why it’s needed:

The Czech tax authority requires proof that your company legally exists.

How to get a new copy:

You can usually download an updated company extract from your local Company Register or government business portal.

⚠️ In most cases, documents should be issued within the last 6 months.

2. VAT Certificate

What it is:

A certificate confirming your company is already VAT registered in its home country (if applicable).

Why it’s needed:

This helps demonstrate that your business already operates within the VAT system.

How to get a new copy:

Request an updated VAT certificate directly from your local tax authority or online tax portal.

3. Tax Identification Certificate (if applicable)

What it is:

A document confirming your company’s domestic tax identification number.

Why it’s needed:

The Czech tax authority may require confirmation that your business is properly registered for taxation in its home country.

How to get a new copy:

Contact your local tax authority or download the document via your national tax portal.

4. Articles of Association

What it is:

The legal document explaining your company structure, shareholders, and directors.

Why it’s needed:

The Czech tax authority may request confirmation regarding who controls and manages the company.

How to get a new copy:

You can usually obtain this from:

• your Company Register
• formation agent
• or legal representative.

5. Company Bank Statement

What it is:

A recent company bank statement showing:

• bank name
• account holder
• IBAN/SWIFT
• and account activity.

Why it’s needed:

This helps confirm your business operates an active company bank account.

⚠️ The bank account shown does not necessarily need to be the same account used later for VAT payments.

How to get a new copy:

Download an official PDF statement from your online banking or request one directly from your bank.

6. Director’s ID or Passport

What it is:

A valid passport or government-issued ID for company directors.

Why it’s needed:

The Czech tax authority may require identity verification for individuals responsible for the company.

How to get a new copy:

Ensure the ID or passport is valid and not expired.

7. Additional Information You MAY Be Asked to Supply

Depending on the business model, the Czech tax authority may also request:

• proof of Czech business activity
• ecommerce marketplace information
• warehouse agreements
• transport documentation
• supplier/customer invoices
• import/export documentation
• proof of stock held within the EU
• or explanations regarding supply chains.

⚠️ Additional requests are common for ecommerce businesses and cross-border trade structures.

✅ Quick Checklist

📌 Documents should normally be issued within the last 6 months.

📌 Documents must be clear and fully readable.

📌 PDF scans are preferred over photographs.

📌 If translations are required, hellotax will inform you.

📌 Providing complete documentation quickly helps reduce delays during the VAT registration process.

🤝 If you are unsure which documents are required, please contact your hellotax Registration Assistant for guidance.