📝 How to Navigate Your VAT Registration with hellotax (Standard Package +)

Welcome to hellotax! 🎉

We’re excited to support you through your Slovak VAT registration process step by step. This guide explains what happens next, what documents may be required, and what you can expect during the registration process.

Step 1: Welcome & Introduction

Check your inbox for your welcome email confirming your registration request and outlining the next steps.

As part of your Standard Package, you will be invited to a Welcome Call with your appointed Account Manager.

During this call, your Account Manager will:

• explain your subscribed services
• guide you through the hellotax software
• explain the VAT registration process
• review key timelines and expectations
• answer any initial questions.

This is your opportunity to become familiar with the process and your main contact person at hellotax.

Step 2: General Information Form & Questionnaire

Within 1 business day, your Registration Assistant will send:

• a General Information Form
• and a Questionnaire regarding your business activities and supply chain.

Action required:

✅ Complete the form fully
✅ Answer all questions accurately
✅ Reply within the same email thread
✅ Inform us if you are already OSS registered in another EU country.

Providing complete information early helps avoid delays later in the registration process.

Step 3: Supporting Company Documents

Please send your company documents to your Registration Assistant by email.

⚠️ Important:
Documents are generally required to be issued within the last 6 months.

Examples may include:

• company registration extract
• VAT certificates
• director identification
• proof of business activities
• ecommerce marketplace information.

📌 Always reply within the same email thread to keep your case connected correctly.

Step 4: Review by hellotax

Your Registration Agent will review all submitted information and documentation.

⏳ Typical review time:
up to 2 business days.

If additional information is required, your agent will contact you directly.

Step 5: Translations (If Required)

Some Slovak tax offices may require official or certified translations of documents into Slovak.

If translations are needed, we will:

• inform you which documents require translation
• explain the costs involved
• and guide you through the next steps.

Step 6: Corrections or Final Documents

✅ If everything is complete:
you will receive final documents for signature.

❌ If corrections are required:
your Registration Agent will explain exactly what needs updating.

Please review all documents carefully before signing and returning them.

Step 7: Final Review & Submission

Once all required documents are completed, signed, and translated if necessary:

a local VAT professional will perform a final review before submission to the Slovak tax authority.

⏳ Typical review time:
1–2 business days.

Step 7a: Additional Requests from the Tax Office

In some cases, the Slovak tax authority may request additional information such as:

• proof of business activities
• invoices or contracts
• supply chain explanations
• director identification
• proof of warehouse usage
• or ecommerce platform details.

⚠️ Prompt responses help reduce delays.

Step 8: Waiting for the Tax Office Decision

After submission, the Slovak tax authority reviews the application.

⏳ Processing times vary depending on:

• workload at the tax office
• completeness of documentation
• and the complexity of the business structure.

Additional questions from the tax office may extend timelines.

Step 9: Use Your Slovak VAT Number

Once issued:

your Slovak VAT number should be included on relevant invoices and used for Slovak VAT compliance obligations.

This may include:

• local VAT filings
• intra-EU trade reporting
• ECS reporting
• and OSS reporting where applicable.

Step 10: Upload Your Transaction Data

Please upload your monthly transaction data into your hellotax account by:

the 4th day of the month following the reporting period.

This allows our VAT teams to prepare your VAT filings accurately and on time.

📌 Ref: Data Transfer

✅ That’s It!

By following these steps and staying in regular contact with your Account Manager and Registration Assistant, your Slovak VAT registration process can move as smoothly as possible.

We’re delighted to support your business and look forward to helping you remain VAT compliant in Slovakia.