Understanding What’s Included in Your hellotax VAT Filing Service

At hellotax, our goal is to make VAT compliance simple, automated, and cost-effective for e-commerce sellers across Europe. Because we operate as a software-driven VAT service provider, not a traditional accountancy firm, our VAT filing process is optimized for accuracy, speed, and automation — without unnecessary extras that inflate your subscription price.

This article explains exactly what your VAT filing includes, how we manage your data, and which add-on services fall outside the standard subscription.

✅ What Your VAT Filing Includes

Your VAT filing with hellotax covers everything required to keep you legally compliant with tax authorities in the countries where you are registered.

1. Preparation of Your VAT Return

We collect and process all transaction data you upload or integrate, including:

• Marketplace sales (Amazon, eBay, etc.)

• Webshop sales

• Returns, refunds, cancellations

• Intra-EU transactions

• Warehouse movements (Amazon FBA, cross-border storage)

Your figures are validated, calculated, and prepared in the format required by each tax authority.

2. Submission of Your VAT Return to the Tax Office

Once your data is validated, we:

• Submit the VAT return to the relevant tax authority

• Track the filing status

• Ensure deadlines are met

• Notify you when the filing has been completed

Your filings are stored securely in your hellotax account for full transparency and audit readiness.

3. EC Sales List (ESL) Filing (Where Applicable)

If required by the country, your VAT filing includes:

• EC Sales List for reporting intra-EU B2B transactions

• Automatic extraction of European VAT numbers from your transaction data

• Submission directly to the necessary tax authority

4. Intrastat Data Review (When Required by Law)

Your hellotax system detects whether your trade volumes meet Intrastat thresholds.
If they do, you’ll be notified so you can choose the appropriate next steps.

(Note: Intrastat filing itself is not included but the detection and notification are.)

5. Automatic Application of the Correct VAT Rates

Based on your sales patterns and cross-border shipments, the system applies:

• Local VAT rates

• Reduced VAT rates (where applicable)

• Distance-selling thresholds (for pre-OSS sellers)

• Country-specific rules

This ensures complete accuracy for each period.

6. Audit-Ready Record Keeping

All submitted filings, confirmation receipts, and correspondence uploaded by you are:

• Stored inside your hellotax account

• Easily accessible for future audits

• Organised by country and period

This creates a complete compliance trail.