Information We Need for Your German VAT Registration

Thank you for starting your VAT registration in Germany with helloTax!
To complete your application quickly and accurately, our tax team will ask you for some additional details about your business.

These questions might seem detailed, but every answer helps the German tax authorities understand your business setup and ensures your VAT registration is correct from the start.

Below you’ll find a short explanation for each question and why it’s important:

1. Sample of your company headed paper

This document confirms your company’s identity and legal details (such as name, address, and registration number). It’s often requested by the tax office as proof of genuine business activity.

2. Why do you need to register?

We need to know if your registration is because:

• You have reached the distance selling threshold for Germany, or

• You store goods in Germany.

This determines the correct VAT setup and registration process.

3. Do you already have a German VAT number?

If you’ve been registered in Germany before, the tax office needs to see your previous VAT number to avoid duplicate registrations and link your new application to any existing records.

4. Which tax office are you assigned to (if applicable)?

Each VAT registration in Germany is handled by a specific tax office. If you already have a VAT number, providing the city or office name helps us contact the correct authority and speed up your application.

5. Required registration date

This tells the tax office when your taxable activities in Germany began or will begin:

• If you’re already storing goods in Germany, please provide the date of your first transaction in Germany (this must be a date in the past).

• If you’re not storing yet, please provide a future date for your requested registration — it should be at least one month from today.

6. Estimated turnover for your first and second year in Germany

The tax office needs an idea of your expected sales volume to classify your business correctly and estimate your potential VAT obligations.

7. EORI number and company name used for imports

Your EORI number identifies your business for customs and import purposes in the EU.
Providing this number (and the company name linked to it) helps the tax office connect your VAT registration with your import activities.

8. Where are you selling from?

We need to know your sales locations (for example, warehouse in Poland, UK, or Germany) to determine how and where VAT should be charged.

9. Sales channels (Amazon, eBay, Website, etc.)

Please list where you sell your products and include account details such as your store link or ID.
This helps confirm your trading activity and ensures your registration matches your actual business operations.

10. Where are your goods coming from?

Let us know the main countries from which your goods are shipped (e.g., USA, China, EU countries).
This information is needed for customs and import-related VAT purposes.

11. What goods are you selling?

A short description of your products is required because some goods have specific VAT rules or special reporting requirements in Germany.

Why all this matters

Providing complete and accurate answers helps us prepare your application without delays.
If the tax office has questions later, we’ll contact you to clarify — quick replies at that stage also help keep things moving.

In summary

These questions make sure your VAT registration is:
✅ Correctly classified
✅ Linked to the right tax office
✅ Matched with your business activity and import setup

By sharing this information quickly, you’re helping us submit your application sooner and avoid unnecessary waiting time.