Proforma invoices for audit compliance
📄 Using the Proforma Invoice Service
Sometimes transactions don’t come with invoices — for example, when goods are delivered to an Amazon warehouse or moved within fulfillment networks. Missing documents can be a problem if the tax office asks for proof of your supply chain.
That’s where the hellotax Proforma Invoice Service helps.
✅ What is this service?
The proforma invoice service automatically creates proforma invoices for transactions where an official invoice is missing.
- Works for Amazon and other fulfillment network deliveries.
- Ensures your supply chain records are complete.
- Helps you be audit-ready if the tax office asks for documentation.
- Available as a monthly or yearly subscription.
💶 Pricing:
- €69 / month
- €690 / year
🎯 Why is this useful?
- Gives you full documentation of all your transactions.
- Reduces risk of compliance issues during audits.
- Saves time by filling in gaps automatically.
🔑 What you need to do
As a client, you are responsible for:
- Keeping an active hellotax account.
- Uploading accurate and complete transaction data (products, quantity, value, warehouse details, VAT numbers).
- Reviewing the generated proforma invoices for accuracy.
- Storing the documents as part of your company records.
⚙️ What hellotax does
hellotax will:
- Provide the software feature to generate proforma invoices automatically.
- Ensure invoices include all the transaction details you provide.
- Keep the service updated and compliant with local rules.
- Deliver invoices digitally in your account, usually within 1 business day of receiving complete data.
📌 What this service covers (Scope)
- Automated proforma invoices for transactions without original invoices.
- Amazon and other fulfillment network deliveries.
- Documents available for audit and compliance use.
- Access through your subscription (monthly or yearly).
🚫 What’s not included (Out of Scope)
- Legally binding invoices (these must come from your ERP/accounting system).
- Correcting or amending incorrect client data.
- Translations, certifications, or notarizations.
- Representation in audits (covered under a separate audit support service).
- Custom invoice design (only the standard hellotax format is available).
🕒 Service levels
- Document creation: usually within 1 business day of complete data upload.
- Corrections (if needed): usually within 3 business days after notification.
👉 By subscribing to this service, you ensure your supply chain documentation is always complete — giving you peace of mind in case of a tax office review.
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